85% of all trials are delayed and 94% of those delays are longer than one month. The biggest hold-up? Patient recruitment. Because of this, sponsors and CROs are under increasing pressure to accelerate enrollment while maintaining data integrity and improving patient experience. Fragmented systems, screening delays, and incomplete data make it difficult to recruit the right patients efficiently.
Enter SubjectWell’s OneView with Instant Access Medical Records—an integrated, intelligent, partner-agnostic recruitment platform built for precision, speed, and simplicity. By combining centralized oversight with real-time access to longitudinal medical data, OneView is redefining what efficient, patient-centric recruitment looks like.
A centralized strategy for smarter, faster recruitment
Managing recruitment across multiple vendors and systems often results in duplicated efforts, inconsistent data, and delayed decision-making. Sponsors, sites and CROs need a solution that brings order to the chaos.
OneView consolidates all recruitment activity across referral sources, studies, and sites into a single platform. With dynamic, real-time dashboards and analytics, sponsors gain full visibility into performance trends, site-level bottlenecks, and projected enrollment outcomes.
The result? Streamlined workflows, faster pivots, and optimized trial planning.
The science of precision matching
When it comes to trial success, finding the right patients is a matter of scientific accuracy. OneView’s integration with Instant Access Medical Records enhances precision matching by surfacing essential patient details, such as diagnosis dates, ICD-10 codes, and prior therapies, before referrals are made.
This gives sponsors confidence that patients align with protocol requirements, while sites can move quickly to assess eligibility using comprehensive clinical histories. The ability to filter and review medical data upfront enables faster, more informed qualification decisions, reducing delays and improving outcomes.
The service advantage for sites
Sites are often overwhelmed by administrative tasks that pull focus away from patient care. OneView was built to change that.
Instead of chasing charts or relying on manual outreach to collect eligibility information, sites can instantly access structured, searchable medical records through the OneView portal. This reduces the time and burden of pre-screening, minimizes screen failure rates, and helps teams stay focused on enrolling and engaging patients.
The platform’s built-in analytics also highlight sites that may be falling behind, enabling sponsors to intervene early with additional support or resources.
A better experience for patients
Every patient journey begins with trust and simplicity. OneView is designed with both in mind.
Patients who opt in don’t need to remember every provider or fax over years of health history. With their consent, SubjectWell can retrieve the relevant records electronically, all without requiring telehealth visits or additional steps. This low-burden experience improves participation and ensures patients are matched to appropriate studies faster.
A creative, data-driven future for recruitment
True innovation reduces site and patient burden and yields predictable recruitment by combining creative outreach with intelligent systems that convert interest into action.
By capturing and surfacing real-time insights across the entire recruitment funnel, OneView supports highly targeted campaigns, site-level customization, and mid-study adjustments that keep enrollment on track. Sponsors can continuously refine strategy based on what’s working with no guesswork required.
Where science, service, and speed converge
SubjectWell’s OneView with Instant Access Medical Records is a strategic platform that brings science, service, and speed and predictability together. By simplifying complex workflows, enhancing data-driven decisions, and reducing the burden on sites and patients, OneView helps sponsors deliver trials that are not only faster, but smarter.
Ready to simplify your strategy and accelerate patient engagement and enrollment?
